Customer Winback

Customers we may lose, are about to lose, or have already lost · Source: Housecall Pro
 

🎯 The winback playbook

This page surfaces every customer who has shown any sign of leaving us, or who has gone quiet for too long. Detection uses an aggressive (wide-net) threshold — better to call one too many than to miss someone. Four cohorts, each with a different play:

LOST = explicit "we're going elsewhere" language  ·  AT-RISK = AR 30+, cancelled job, refund / complaint, or SP member gone silent 6+ months  ·  LAPSED = repeat customer who hasn't been touched in 12+ months  ·  UNCONVERTED = estimate quoted but never booked.

Total recovery target across all cohorts:  

Value on the table vs recovery target, by cohort
LOST cohort — explicit churn language detected in job notes ("going with another", "cancel membership", "do not call", complaint patterns).
Play: Owner-level outreach within 7 days · personal apology · deep-discount come-back offer · survey "what would bring you back"
Customers
Pulling 18 months of HCP data and scoring cohorts (this may take ~30-60 sec on first load)…
Cowboy's Air Conditioning & Heating · Cohorts derived from job-history scan (Jan 2025 onward), estimates, and AR data.
Recovery target assumes 15% on LOST, 40% on AT-RISK, 20% on LAPSED, 15% on UNCONVERTED — industry HVAC winback benchmarks.
Generated by Michael Scott Lopez for Cowboy's Air Conditioning & Heating
Logging session…
Home